A site visit is not the time to start organising your evidence. By the time the visit is scheduled, your team should already know where everything is and how the delivery model works.
Prepare the venue
Check training rooms, equipment, safety requirements and learner support arrangements.
Prepare the people
Brief the responsible person, facilitators, assessors, moderators and administrators.
Prepare the file
Use a clean folder structure with policies, staff files, learning material, workplace arrangements and application records.